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The following features are included in this release (Version No.18.1.0; Dated 09 May 2022): 

 

 

1. e-Contract Management System has been enhanced in e-GP System where the new functionality has been added as follows:

 

i. During PE Office Creation, if the PE Office exists any DDO then Organization Admin will verify iBAS++ Office Code and PE Office Name will be fetched automatically from iBAS++.

 

ii. Two new tabs such as Sub-Delegation and Create Workflow has been added in CMS dashboard of Tender.

 

iii. By using Sub-Delegation tab, PM will be able to delegate sectional wise contract implementation task to sectional user. There are three sub-tabs under this tab as follows:

 

a) Task Assign: PM will select sectional user for each section. System will show all users of a particular office and will allow PM to select a designated user. One user can be assigned to multiple section. It’s not permissible to assign multiple users in 1 (one) section. PM will also be able to assign himself in one or more sectional.

 

b) Item Assign: PM will assign financial items to a particular user for a particular section. After assigning specific quantity in a section, those quantities will be locked for that section.

 

c) View: In this sub tab PM will be able to view detail Sub-Delegation information for all sectionals.

 

iv. By using Create Workflow tab, PE will create sectional wise task delegation workflow for Measurement of Works, Invoice and Physical Progress. Sectional user will be the workflow initiator and PM will be the approver. PE will only be able to create workflow after assignment of sectional user for a specific sectional.

 

v. Sectional User will prepare sectional wise Measurement of Works report from Measurement of Works tab. Sectional User will be able to prepare report for the assigned financial item only.

 

vi. Sectional user will be able to save report as draft. Sectional User will finalize the measurement of works report after checking the quality.

 

vii. After finalizing the measurement of works report, sectional user will process measurement of works workflow and forward file to workflow approver or next level of workflow user.

 

viii. From Workflow Pending Task menu in Workflow (Measurement of Work) Approver Dashboard, Approver (PM) will approve/return sectional wise measurement of work.

 

ix. After approval of Measurement of Works through workflow, Tenderer will go to the Payment tab of CMS dashboard and Tenderer will generate sectional wise invoice and send the invoice to PM for approval.

 

x. Sectional user will go to Payment tab and receive the invoice sectional wise. Sectional user will check the invoice and return to Tenderer if any issue found. Otherwise, sectional user will process the generated invoice through Invoice workflow. In case of invoice return, Tenderer will have to generate new invoice.

 

xi. From Workflow Pending Task menu in Workflow (Invoice) Approver Dashboard, Approver (PM) of invoice workflow either approve or return the invoice sectional wise.

 

xii. In Payment tab, PE has to process the Invoice.

 

a) PE can view all the approved Invoice details sectional wise and download the uploaded document.

 

b) PE will be able to prepare bill by merging one or more invoice sectional wise.

 

c) After bill generation, PE will select the payment process from drop down list. If the payment process is PE and Controller General of Accounts Office [Payment Sharing] then the Amount payable Percentage by PE Office has to mention.

 

d) PE has to create the Payment Workflow for PE Office, Regional Account Office & Controller General of Accounts (CGA) Office and process the file through workflow.

 

e) PE has to add Payment Details during processing of the invoice bill through workflow.

 

f) The Workflow Reviewer will review the Invoice bill and add VAT and AIT.

 

g) Approving Authority of responsible office can view the file details, download the documents, and approve or return the invoice with comments.

 

h) For CGA Office, payment will be processed by iBAS++ after it is getting approved through workflow.

 

xiii. In Create Interim Physical Progress tab, Contractor has to select the activity name and mention physical progress percentage then set it to PM for approval.

 


xiv. Sectional user will check the physical progress sectional wise and return to Tenderer if any issue found. Otherwise, sectional user will process the Physical Progress through Physical Progress Workflow.

 


xv. From pending task menu of Workflow (Physical Progress) Approver Dashboard, Approver (PM) of Physical Progress workflow will either approve or return the invoice to sectional user.

 


xvi. In View Interim Physical Progress tab, PE, PM and Contractor can view all history of Interim Physical Progress in a table.

 


xvii. In Overall Physical Progress tab, PE, PM and Contractor can view all history of Interim Physical Progress in a Pie Chart.


 

The following features are included in this release (Version No.17.0.1; Dated 22 April 2022): 

 

1. International Tendering/Bidding (ICT/ICB) has been incorporated in e-GP System where the new functionality has been added as follows:


i. While creating Tender Notice, Document Fees will automatically be selected 100 USD and PE will insert the equivalent BDT amount.


ii. PE will use e-PG4 [OTM (ICT)] for International Competitive Tendering (ICT) and e-DPG (Development Partner) for International Competitive Bidding (ICB) as the Standard Tender Document.


iii. Joint Ventures (JV) will be allowed for e-DPG (Development Partner) document, not for e-PG4 [OTM(ICT)] document.


iv. PE will select “Yes/No” for Domestic Preference Applicable option. If PE selects “Yes” for Domestic Preference Applicable option, automatically 15% Domestic Preference will be selected, which cannot be changed. If PE selects “No”, system will instruct to obtain the required CCEA approval.


v. For STD e-DPG (Development Partner), PE will upload documents in Instructions to Bidder (ITB), Bid Data Sheet (BDS), General Conditions of Contract (GCC) and Particular Conditions of Contract (PCC). But for STD e-PG4 [OTM(ICT)], these will be included by the system where PE will fill Tender Data Sheet (TDS) and Particular Conditions of Contract (PCC).


vi. In Tender and Contract Forms under Documents tab, PE will enter the items under “Schedule of Requirement: List of Goods and Delivery Schedule” form and data will automatically be incorporated into its three child financial forms, namely:


a) Price and Delivery Schedule for Goods [Manufactured in Bangladesh]


b) Price and Delivery Schedule for Goods [Goods to be Imported]


c) Price and Delivery Schedule for Goods [Goods already Imported]


vii. In Tender and Contract Forms under Documents tab, PE will enter related service under “Schedule of Requirement: List of Related Services and Completion” form and data will automatically be incorporated into its child financial form, namely:


a) Price and Completion Schedule - Related Services


viii. If PE copies/cancels/deletes “Schedule of Requirement: List of Goods and Delivery Schedule / Schedule of Requirement: List of Related Services and Completion”, their respective child forms will also be copied/cancelled/deleted.


ix. PE will not be able to insert any data or copy/cancel/delete any of the Financial forms directly.


x. PE will enter “CIP or CIF Place of Destination” in the “Schedule of Requirements: List of Goods and Delivery Schedule” form.


xi. In Unconditional Discount Form, Tenderer can insert only BDT percentage and PE will not be able to either copy/cancel/delete this form.


xii. Branch Maker can select the USD or BDT for Tender Document Fee and Tender Security. The amount of BDT or USD mentioned in the Tender Notice will be displayed along with the selection.


xiii. During the processing of Tender Security Payment, Branch Maker will be able to view the Endorsed Bank information.


xiv. A new declaration checkbox has been added in Branch Checker dashboard when processing Tender Security payment. Without giving the declaration of endorsement the system will restrict Branch Checker to submit Tender Security.


xv. Tenderer must have to add currency to fill up any financial forms. In currency list, Tenderer will find total eleven currencies including BDT but he will be able to add maximum three foreign currencies from there.


xvi. Tenderer will be able to quote in each financial form using the currency that has been added, where all foreign currencies will be converted into BDT during Tender Opening Process.


xvii. If Tenderer delete any of the added currency then all the filled data in the financial form and discount form will be automatically deleted by the system.


xviii. Tenderer can quote all item in one financial form where other financial form will be empty. That means Tenderer can quote partial or full quantity of any item in one or multiple financial form but the sum of total quantity of that item in three financial form will be equal to the total quantity of that item.


xix. If Tenderer already filled the Discount form and after that he fill/edit/delete the data in any financial form then the data of Discount form will be deleted automatically by the system.


xx. If Sum of Quantities Tenderer entered in all three Price and Delivery Schedule for Goods Forms is not Equal to Total Quantity of that Item then system will restrict tenderer to do final submission and display alert message.


xxi. In Tender Opening Process, Chairperson of Tender Opening Committee will insert the currency rate before decryption of Technical and Financial Forms. During evaluation, different currencies used by the Tenderer will be converted into BDT based on this currency rate.


xxii. Tender Opening Committee can’t be able to proceed opening process until the currency rate is set by Opening Committee Chairperson.


xxiii. In Tender Opening Report 2, Tenderer quoted amount in multiple currency will be shown separately in currency-wise.


xxiv. After opening report is sent to PE, Tenderer will see the currency rate configured by the Opening Committee Chairperson.


xxv. Once the Price Comparison Report has been saved, then TEC Chairperson will be added Domestic Preference & Economic Factors. The amount of Domestic preference & Other Economic Factor will be zero or any positive value but not negative value.


xxvi. Before saving the Price Comparison Report, even if there are multiple Tenderers with the same lowest quoted amount, save option will appear for Price Comparison Report instead of Evaluation Factors.


xxvii. Ranks of Tenderers will be updated automatically after configuration of Domestic preference & Economic Factors based on the sum of Quoted Amount, Domestic Preference and Economic Factors.


xxviii. In the extremely unlikely event of multiple Tenderers having the same lowest Evaluated Price even after adding Domestic Preference and Economic Factors to Quoted Amount, the option to add Economic Factors will appear.


xxix. Economic Factors will only appear for Tenderers with lowest Evaluated Price and the Tenderer with highest Evaluation Factors will be selected as the winner.
xxx. No two Tenderers can be given the same points in Evaluation Factors.


xxxi. In case the winner Tenderer with highest Evaluation Factors gets disqualified during Post-Qualification or the winner Tenderer declines NOA, then immediate lowest Tenderer will be automatically selected as the winner and Evaluation will proceed to Post-Qualification.


xxxii. In case all the Tenderers with Evaluation Factors gets disqualified one-by-one during Post-Qualification or all of them declines NOA, the Evaluation will proceed with the Tenderer(s) with immediate lowest Evaluated Price (Summation of Quoted Amount, Domestic Preference and Economic Factors) and in case there are multiple Tenderers with the same lowest evaluated price, option to add Evaluation Factors for these Tenderers will appear.


xxxiii. Once Post-Qualification has been initiated, Domestic Preference & Economic Factors cannot be added or modified even if winner Tenderer is disqualified in Post-Qualification or declines NOA.


xxxiv. In case winner Tenderer gets disqualified during Post-Qualification or declines NOA, previous round's Domestic Preference & Economic Factors data will be used for calculation.


xxxv. In case of Re-evaluation, Domestic Preference & Economic Factors data will need to be configured again.


xxxvi. In case of Re-evaluation, previous evaluation's Tenderers who have declined NOA will not be available in Price Comparison Report, Domestic Preference and Economic Factors list.


xxxvii. In Tender Evaluation Report 3 (TER3), Domestic Preference/Other Factors section has been added where system will show the Quoted Amount, Domestic Preference Amount, Economic Factor/Other Factor Amount and Domestic Preference/Other Factor calculation process.


xxxviii. While adding Performance Security, if the winning Tenderer quoted in multiple currencies,


a) PE will see the quoted amount in all currencies that the Tenderer used.


b) When PE will enter Performance Security percentage, same percentage will be applicable for all the used currencies and Performance Security amount will be calculated thus.


xxxix. During Performance Security payment in Branch Checker Dashboard, all currencies will be automatically verified/cancelled if one is verified/cancelled.


2. After login by Tenderer, system will show a pop-up message about Registration, Renewal and Tender Document Fee payment through AChallan. Proper guidance has been given in that message to understand the payment process through AChallan.

 

 

 

The following features are included in this release (Version No.16.2.0; Dated 07 February 2022): 

 

1. e-CMS Module has been applied as mandatory in e-GP System for STD e-PW3, e-PW3A and e-PW3D. To make sure use of e-CMS Module, PCC has been automated as follows:

 

i. In Tender Document Preparation stage, the interface to insert data and data structure under PCC (to fill in) section has been changed.

 

ii. In Amendment/Corrigendum stage of Tender Document, the interface to insert data and data structure under PCC (to fill in) section has been changed.

 

iii. In Notification of Award stage, the interface to insert data and data structure under PCC (to fill in) and PCC (already fill in) section has been changed.

 

a 2. Tenderer Database (TDB) has been enhanced where the new functionality has been added as follows:

 

i. e-GP Admin will configure Work Category and Award/Certification/Affiliation.

 

ii. In PE Dashboard, three sub-menu such as “Add Payment Certificate”, “Add Litigation” and “Process Litigation” has been added under “Issue Certificate” sub-menu in Other Activities menu where PE will be able to add and process Work Experience, Payment Certificate and Litigation for both e-GP and Manual contract.

 

iii. To add Work Experience,

 

a) Two tabs such as Contract Info. and Experience Info. has been added where PE and Tenderer can add Contract Information under Contract Info. tab and Work Experience Information under Experience Info. tab.

 

b) For e-GP Tender, Tenderer and PE can add Contract Information using Tender ID but if the tender is manual then Tenderer and PE have to manually enter the Contract Information. System shows list of contract information which has been added.

 

c) After adding the Contract Information, Tenderer can add work experience and upload document by giving required information for ongoing and completed work and send it to PE for approval. Tenderer will not be able to edit experience information after sending for approval. Also, PE can add Experience Information and Tenderer Rating in same process. System shows list of experience information which has been added.

 

d) PE and Tenderer can be able to issue work experience certificate several times for ongoing works. Once the work completion status is completed, no more work experience can be issued for that contract and work experience certificate will be shown by the system as completed.

 

e) Advance Search has been added under Contract Info. and Experience Info. Tab in the Add Work Experience page where PE and Tenderer can search Contract Information and Experience Information using the Advance Search feature.

 

iv. To Process Work Experience,

 

a) PE will process work experience and add Tenderer Rating. Advance Search has been added in Process Work Experience page where PE can search pending and processed work experience using the Advance Search feature.

 

v. To add Payment Certificate,

 

a) Two tabs such as Contract Info. and Payment Info. has been added where PE and Tenderer can add Contract Information under Contract Info. tab and Payment Information under Payment Info. tab.

 

b) For e-GP Tender, Tenderer and PE can add Contract Information using Tender ID but if the tender is manual then Tenderer and PE have to manually enter the Contract Information. System shows list of contract information which has been added.

 

c) After adding the Contract Information, Tenderer can add payment information and upload related document by giving required information for ongoing and completed work and send it to PE for approval. Tenderer will not be able to edit payment information after sending for approval. Also, PE can add payment in same process then it will approve automatically. System shows list of payment information which has been added.

 

d) PE and Tenderer can add several payments for a contract. PE and Tenderer can mention final bill in a Payment Certificate. If a Payment Certificate is marked as final, no more payment certificate can be issued for that contract and payment certificate will be shown by the system.

 

e) Advance Search has been added under Contract Info. and Payment Info. Tab in the Add Payment Certificate page where PE and Tenderer can search Contract Information and Payment Information using the Advance Search feature.

 

vi. To Process Payment Certificate,

 

a) PE will process payment certificate. Advance Search has been added in Process Payment Certificate page where PE can search pending and processed work experience using the Advance Search feature.

 

vii. eExperience (Ongoing and Completed Work's Status) Report on the e-GP Home Page where any stakeholder can find out ongoing and completed work experience for any Contractor or Supplier or Consultant based on search criteria.

 

viii. To add Litigation,

 

a) Two tabs such as Contract Info. and Litigation Info. has been added where PE and Tenderer can add Contract Information under Contract Info. tab and Litigation Information under Litigation Info. tab.

b) For e-GP Tender, Tenderer and PE can add Contract Information using Tender ID but if the tender is manual then Tenderer and PE have to manually enter the Contract Information. System shows list of contract information which has been added.

 

c) After adding the Contract Information, Tenderer can add litigation and upload document by giving required information and send it to PE for approval. Tenderer will not be able to edit litigation information after sending for approval. Also, PE can add litigation in same process then it will approve automatically. PE and Tenderer can add several litigations for a contract. System shows list of litigation information which has been added.

 

d) Advance Search has been added under Contract Info. and Litigation Info. Tab in the Add Litigation page where PE and Tenderer can search Contract Information and Litigation Information using the Advance Search feature.

 

ix. To Process Litigation,

 

a) PE will process litigation. Advance Search has been added in Process Litigation page where PE can search pending and processed work experience using the Advance Search feature.

 

3. During Tender Preparation for STD e-PW3, multiple forms (Fill again option) has been integrated into the system to manage huge number of completed and ongoing works where Tenderer can insert up to 500 completed or ongoing works in a single form and after storing 500 works, Tenderer will be able to enter another 500 works in another form and so on. The forms that have been integrated to insert completed and ongoing works are:

 

i. Name of Works Contract successfully completed during last 5 years from IFT date within only PE's Organization e-PW3-5 (A),

 

ii. List of On-going Works and Current Commitment(s) during last 5 years from IFT date under all PE's Organization e-PW3-5(B),

 

iii. Name of Works Contract successfully completed during last 5 years from IFT date within only PE's Organization e-PW3-5 (A) for JVCA,

 

iv. List of On-going Works and Current Commitment(s) during last 5 years from IFT date under all PE's Organization e-PW3-5(B) for JVCA.

 

4. During Tender Evaluation for STD e-PW3,

 

i. If Tenderer save their completed and ongoing works in multiple forms, TEC Chairperson will separately evaluate each form.

 

ii. Points of Past Performance Evaluation and Rating Matrix will be calculated by evaluating all forms of completed and ongoing works.

 

The following features are included in this release (Version No. 16.1.0 December 2021):

 

1. Direct Procurement Method (DPM) has been integrated into the system where the new functionality has been added as follows: 

 

i. In Package Creation, a new textbox field “Justification” and document uploading option have been added under Add Package Details where:

 

     a) The textbox for justification is mandatory if Procurement Method is selected as Direct Procurement.

 

     b) Document uploading is optional, PE/AU can upload the document (i.e., CCEA approval), if required.

 

ii. In Package Approval, HOPE can view the justification details (justification text and uploaded document) during APP Package approval.

 

iii. In Tender Naotice and Document Preparation, the functionalities have been added during Tenderer selection for Direct Procurement as follows:

 

    a) There is a dropdown for Upazilla selection.

 

    b) Tenderer can be searched using email or Unique Identification Number.

 

    c) Checkbox has been replaced by Radio button for selecting a Tenderer.

 

iv. In DPM Negotiation Form during Tender Evaluation,

 

   a) TEC Chairperson can be able to add new item in Price Schedule Form.

 

   b) TEC Chairperson can be able to remove any existing item in Price Schedule Form.

 

   c) TEC Chairperson can be able to change Item Quantity, Point of Delivery, Delivery Period, Country of Origin and Unit Rate.

 

v. After negotiation starts, TEC Chairperson can be able to edit negotiation end date at any time.

 

vi. Negotiation status will depend on Tenderer action. If Tenderer accept the negotiation, then it automatically will be successful and if reject then it will be failed.
 

 

2. Tenderer’s Audit Module has been enhanced for accessing all the pages for Tenderers those e-mail is verified but registration fee is not paid.

 

3. During new user registration, Company Unique Identification Number and Women Owned Enterprise have been incorporated into the system as follows:

 

    i. System automatically will be generated Company Unique Identification Number and it will be added into Tenderer/Company Profile. Tenderer can view the Company Unique Identification Number from view profile and edit profile of company details.

 

   ii. A new field “Women Owned Enterprise” has been added into Tenderer/Company Profile which will be applicable only when the Company Legal Status is Private Limited or Proprietorship or Partnership.

 

4. A dropdown item has been added to select “Thana/Upazila” under:

 

   i. Registered and Corporate address of New User Registration

 

  ii. Registered and Corporate address of editing company profile

 

  iii. Personal Details of JVCA Formation.

 

5. Users Mobile Number has been created as mandatory in the system as follows:


    i. For creating new user, User's Mobile No. will not be empty or invalid.

 

   ii. During login for existing/old users, if Mobile No. is empty or invalid then e-GP System will suggest to enter valid Mobile No. but user can bypass it to proceed further.

 

 

6. e-GP System will suggest it’s user to enter a valid National ID number, if there is none or invalid. But National ID number is not mandatory.
 

 

 

The following features are included in this release (Version No. 15.2.0 November 2021):


1. Automated Challan has been integrated in e-GP System through API. So that, Tenderer will be able to pay Registration Fee, Renewal Fee and Tender Document Fee directly in Treasury Single Account of Bangladesh Bank through Automated Challan.

 

2. In procuring entity user's payment module, an option has been added to release tender security for multiple users at a time. This option will be enabled for the following situations:

 

i. Contract Signing has been done

 

ii. Tender has been Rejected / Re-Tendered by Approving Authority

 

iii. Tender has been cancelled

 

3. Tender Validity Extension process has been simplified. So that, Branch Maker automatically will get the option to extend the validation of tender security.

 

4. Tender Security Payment Module has been automated as per PPR & PPA by following conditions:

 

i. During live stage of tender, document upload will be available until the Last Date & Time of Tender Security Payment.

 

ii. After opening stage of tender, document upload will be available for extended Tender Security until expiration of immediate Tender Validity Date.

 

5. TEC Chairperson have to write down the reason of technical responsiveness and non-responsiveness. Reason is mandatory for technical non-responsiveness but not for technical responsiveness. TEC members can view the reason in Evaluation Tab. TEC members and Initiator, Reviewer and Approver of Contract Approval Workflow also can view the reason in TER2.

6. Double alert message will be shown when PE user tries to forfeit Tender Security and compensate Performance Security.

 

This release includes the following enhancement 15.1.0 (September 2021):

 

1. In Home Page, the text under “Debarred Tenderers” menu will be "This Debarment List has been Generated Considering Only e-GP Tender" instead of "Debarment List".

 

2. The Mechanism of displaying Tender Status on Home Page and Other Pages has been optimized so that updated Tender Status will be showed in Home Page and Other Pages.

 

3. When e-GP Admin/Organization Admin / PE Admin creates a user or admin from the Admin Users or Government Users menu respectively,
i. There will be no provision to enter the password. System will randomly generate the password and it will be automatically sent to the created admin and users through registered email.
ii. In first time login into the system, the password will need to be changed and after changing the password, registered email will be automatically verified as password has been copied by registered email address.

 

4. e-GP Admin will be able to transfer Organization Admin from “View Organization Admins” under Manage User menu in his Dashboard.

 

5. e-GP Admin will be able to transfer Bank Admin from “View Scheduled Bank Admins” under Manage User menu in his Dashboard.

 

6. During Government User Transfer, Admin User can change the Designation of that Government User.

 

7. In the View Government User list of e-GP Admin, Organization Admin and PE Admin Dashboard, a new column 'PE Office' has been added. Admin users can search their Government Users using the PE Office Name.

 

8. Tenderer/Consultant(s), whose registration has not yet been approved, will get a new link called “Basic Account Information”, using this link they will be able to change Registration Type, Nationality and Country of Business –
i. Tenderer/Consultant(s) with registration type "Tenderer/Consultant" or "Individual Consultant" will be able to update Registration Type except “Media” or “Govt. Undertaking”, Nationality and Country of Business.
ii. Tenderer/Consultant(s) with registration type “Media” or “Govt Undertaking” will only be able to change any Registration Type.
iii. Tenderer/Consultant(s) with registration type “Media” or “Govt Undertaking” will only be able to change Registration Type to either “Tenderer/Consultant” or “Individual Consultant.”
iv. If Registration Fee has been Paid, Tenderer/Consultant(s) will not be able to change Nationality and Country of Business but Registration Type can be changed.

 

9. Registered Tenderers whose Trade License, BIN, VAT Numbers and Gender information don’t exist in e-GP System will be able to insert this information.

 

10. If Tenderers Country of Business isn’t Bangladesh and Nationality isn’t Bangladeshi then Branch Maker will make payment for Registration and Renewal Fee in USD only.

 

11. In APP Module,
i. PE can generate consolidate report based on Financial Year and Project.
ii. For Package revision, system will be captured the reason of changes entered by PE.
iii. During Package creation, Procurement Method will be loaded in the respective dropdown list based on Budget Type and Procurement Nature.

 

12. Only PE user will get the edit link of TEC/TOC/TSC Committee Workflow if the Initiator of this Workflow is AU User.

 

13. In Tender Evaluation, Brief Tender Information (Tender/Proposal Details and Tender Notice) has been added in Price Comparison Report.

 

14. In Tenderer Database,
i. PE will be able to add Tenderer Rating during Add Work Experience Certificate.
ii. PE will be able to add work experience for manual and e-GP Tender without configured the Tenderer for Tenderer Database.

 

 

The following features are included in this release (Latest Version No. 11.0.0; Date: November 2020):


1. If Tenderer did not pay renewal fees for more than one year then system automatically calculate arrears of registration renewal fee and Tenderer will be paid the renewal fees in e-GP system.


2. Tenderer/Consultant Registration Expiry Date will be shown during Tenderer login if Tenderer’s registration validity period is expired.


3. Arrear years will be shown in Branch Maker Dashboard when Branch Maker will make the payment of Renewal Fees.


4. The Internet Browser of Mozilla Firefox 70.0, 71.0 & 77.0.1 and Google Chrome 78.0 & 79.0 has been made as compatible to access e-GP System.


5. Procuring Entity can be able to change the Official Cost Estimate through corrigendum.


6. After the lottery, Tender Evaluation Committee can see the information of winning tenderers such as Tenderer Registration Details, Company Details and Personal Details.


7. In case of LTM tender, if the winner is disqualified and the lottery happens three times simultaneously then “Send To HOPE” Button will be available in the system for re-tendering.

8. In OSTETM tender, Send to HOPE button will be available if all technically responsive tenderers is disqualified in Post Qualification and all winning tenderers is declined Notification of Award (NOA) by themselves/e-GP System.


9. For e-CMS enabled Tenders, PE can select only one PM user from different PE Offices under same organization during PCC configuration before issuing Notification of Award (NOA) and Contract Signing. In the Own PE Office, PE and PM will be available under the user list.


10. Organization Admin and PE Admin can be able to assign the PM role to any Government User and also can be able to remove the PM role from any Government User if the Government User is not assigned as PM in any of the Current Contract in e-GP System and not contained only PM role in e-GP System.


11. A new link “Information Security Policy” has been incorporated under Resources section of e-GP Home Page, which will open the pdf document of Information Security Policy and users can download the pdf document from there.


12. In Contract Signing Tab, PE will have to add Proposed Contract Start Date and Proposed Contract End Date.


13. Procuring Entity can send the request to HOPE for correction of Contract Approval Workflow, HOPE will give an option to re-create that Contract Approval Workflow if Workflow Approver has not taken any decision.


14. Tenderer’s Quoted Price Form will be automatically filled by the system when PE fills Official Cost Estimate and creates corrigendum on Official Cost Estimate.


15. Summary of Tender Information and Tender Notice Information has been added under File Details in Contract Termination Workflow for all of the Workflow Users.


16. Only PE or AU User can add and publish Package in an APP Module.


17. Now AU User can create Tender from a published APP Package.


18. Compensate Amount cannot be greater than Performance Security Amount, but if PE want to compensate less amount from actual performance security then system will no restriction.


19. For Piloting of National Tenderer Database,


a) For Tenderer dashboard, a new “Bidder Database” Tab has been recognized in the header portion and a Bidder Database dashboard has been created under this tab where Company details and 8 (eight) tabs has been shown such as Annual Construction Turnover, Employees, Equipment, Awards/Certificates/Affiliations, Work Experience, Payment, Litigation and Debarment where,


i. In Annual Construction Turnover Tab, System will automatically generate Annual Construction Turnover from the Payment Certificate. Tenderer can search their Annual Construction Turnover by Financial Year and an interval of Payment Date. Turnover will be shown financial year wise and currency wise.


ii. In Employees Tab, Tenderer will add their employees by giving required information and system will allow to edit or archive employees. Tenderer will be able to upload document and search current and archive employees by Employee Name and an interval of employees joining date.


iii. In Equipment Tab, Tenderer will add their equipment’s by giving required information and system will allow to edit or archive equipment’s. Tenderer will be able to upload document and search current and archive equipment’s by Equipment Name, Purchase/Lease Start Date, Ownership Type and Available Till Date.


iv. In Awards/Certificates/Affiliations Tab, Tenderer will add their achieved award/certificate/affiliation by giving required information. Tenderer will be able to upload document and search Awards/Certificates/Affiliations by Type, Name and an interval of Issue Date.


v. In Work Experience Tab, if the contract is completed using e-CMS then the Work Experience will be automatically added into the Tenderer Database but if the contract isn’t completed using e-CMS then the Contractor will add their ongoing and complete Work Experiences by giving required information, upload document and send it to PE for approval. Tenderer can search their complete and ongoing Work Experiences by Tender ID, Experience Certificate No., Procurement Nature and Procurement Method.


vi. In Payment Tab, payment information will be automatically added for e-CMS enabled tender when PM will approve the invoice in e-CMS Module. But for others Tender which isn’t enabled for e-CMS, Tenderer will add required payment information, upload documents and send it to PE for approval. In case of JVCA, Payment Certificate will be generated and payment will be added automatically in respective all partners based on JVCA partner’s share percentage once it will be approved by PE. Tenderer can add multiple currencies and system will handle multiple currencies to calculate Annual Construction Turnover and generate Payment Certificate. Tenderer can search their Payment Certificates by Tender ID, Payment Certificate No., Procurement Nature, Procurement Method and an interval of Payment Date.


vii. In Litigation Tab, Tenderer will add their litigation history by giving required information and upload documents. Tenderer can search their Litigations by Tender ID, Litigation Status and date interval of Litigation start and end.


viii. In Debarment Tab, Debarment information of specific Tenderer will be automatically incorporated from e-GP system debarment list. Where system will show name of the organization which imposed debarment, area of debarment, debar period and reason. Tenderer can search their debarment by date interval of debarment start and end.


ix. During Tender preparation, Tenderer can map his profile information like Annual Construction Turnover, Employees, Equipment, Awards/Certification/Affiliation, Work Experience, Payment, and Litigation. Tenderer can also undo a mapping from there once unmapped anything. All Ongoing Contracts will be automatically mapped by the System in Tender Participation Stage. Tenderer can view mapped information that has been mapped for a specific tender.


b) For PE Dashboard, a new “Other Activities” tab has been recognized in the header portion and “Issue Certificate” sub menu has been created under this tab where 3 (three) menu such as Add Work Experience, Process Work Experience and Process Payment Certificate has been showed to incorporate the work experience and payment certificate in Tenderer Database where:


i. In Add Work Experience, if the contract is completed using e-CMS then the Work Experience will be automatically added into the Tenderer Database but if the contract isn’t completed using e-CMS then the PE will be able to add ongoing and complete Work Experiences by giving required information, upload document. PE can search complete and ongoing Work Experiences by Tender ID, Experience Certificate No., Procurement Nature and Procurement Method.


ii. In Process Work Experience, Procuring Entity will be able to see previously processed Work Experiences in Processed Tab, each of the experience will be showed there in details and pending Work Experiences in Pending Tab, each pending work experience will be processed here. PE can search pending and processed Work Experience Certificates by Tender ID, Experience Certificate No., Procurement Nature, Procurement Method and Company Name.


iii. In Process Payment Certificate, Procuring Entity will be able to see previously processed Payment Certificates in Processed Tab, each of the Payment Certificate will be showed there in details and each of the pending Payment Certificates will be processed in Pending Tab. PE can search pending and processed Payment Certificates by Tender ID, Payment Certificate No., Procurement Nature, Procurement Method, Company Name and an interval of Payment Date.


c) For TEC Dashboard, TEC Chairperson will find a new “View Mapped Profile” option in “Eval. Reports” Tab under the “Evaluation” tab of Tender Dashboard for all Tenderer’s who will be participated in the Tender and TEC Member will find the same after finalizing the responsiveness by Chairperson. TEC Chairperson can view all mapped information from Tenderer Database such as Annual Construction Turnover, Employees, Equipment, Awards/Certificates/Affiliations, Work Experience, Payment, Litigation History and Debarment Information from the “View Mapped Profile”, download the documents which has been mapped by the Tenderers during Tender Participation and perform the activities for Mapped Offline Tenders as follows,


i. View all the Payment Certificates and Work Experiences.


ii. View update verification status of all the Payment Certificates and Work Experiences as verified or pending?


iii. View the log of the verification records such as PE Office Name and PE Name who creates the offline tender, TEC Committee Member’s information who have been done the verification, information of that offline Tender, Verification Date, etc.


iv. If the verification status of Offline Tender is pending then TEC Chairperson can contact the concerned PE and update the verification status as verified where system will record the verification logs.


v. For (+/-) 10% applicable Tender if the verification status of Offline Tender is pending then Past Performance Evaluation Rating Matrix is not count or not showing this experience.


vi. TEC Chairperson will upload the Work Experience Certificates and Payment Certificates where Procuring Entity is not registered in e-GP System.
 


The following features are included in this release (Latest Version No. 10.7.0; Date: 07 January 2019):



Annual Procurement Plan (APP):



1. Procuring Entity can select and identify each package in an APP as Manual(offline) or e-GP(Online).


2. For manual (Offline) packages of an APP, no date restriction is appeared. (back date could be selected as advertisement publication date).


3. Package (Manual/e-GP) type has included in Different reports or pages such as Consolidated Annual Procurement Plan, View, Report etc.


4. For manual packages of an APP, PE can't create tender in e-GP system.


5. Before creating tender PE can edit/ revise both (Manual/e-GP) type of packages in an APP.


6. Package type is added as a searching category in an APP dashboard. Where PE can search packages in an APP according to package type (Manual/e-GP).


Tender Creation:


7. If Procuring Entity created Grand Summary, created tender notice and document workflow and re-select the STD then grand summary must be prepared again.


8. Procuring Entity can edit or delete the document in General Specification, Particular Specification and Drawing section.


Others:

 

9. In create designation field, designation name up to hundred character will be allowed.


10. In PE office creation stage, maximum characters limit for PE Office Name is increased to 180 characters instead of 150 characters.


11. e-GP admin user will be shown all type of tender security payment (Tender Security, Performance Security and New Performance Security) and download all document which were uploaded by Bank User.


12. When Branch maker make performance security and new performance security then Validity Date must be greater than Issuance Date


13. Now a welcome message is showing for all users instead of loading all the messages. Number of messages is not showing on the dashboard.


 

The following issues are developed in this release (Latest Version No. 9.0.0; Date: 12 September 2018):


1. JVCA formation, user's has to mention the Business Share for each partners in a percentage.


2. Old past performance forms are not available.


3. "Name of Works Contract successfully completed during last 5 years from IFT date within only PE's Organization e-PW3-5 (A)" optional forms for completed contract.


4. "List of On-going Works and Current Commitment(s) during last 5 years from IFT date under all PE's Organization e-PW3-5(B)" optional forms for ongoing works.


5. "Name of Works Contract successfully completed during last 5 years from IFT date within only PE's Organization e-PW3-5 (A)" optional forms for completed contract for JVCA.


6. "List of On-going Works and Current Commitment(s) during last 5 years from IFT date under all PE's Organization e-PW3-5(B)" optional forms for ongoing works for JVCA.


7. JVCA users has to select the partners name in the newly added forms.


8. Tenderer's upload certificates are mandatory for the past performance forms for each row.


9. All date must be prior or equal to tender publish date in newly added PART -A forms.


10. All date must be prior or equal to current date in newly added PART - B forms.


11. On participation forms one of the JVCA partners will be by default selected.


12. These newly added all form's information will be only view by TEC CP when more than one bidder quoted the same price. TEC chairperson can select the completed Contract and on-going and current commitment(s) which is appropriate and which isn't.


13. Based on the TEC Chairperson Selection bidder ranking and point will be calculated of these three criteria: -


i) Total Number of works contract successfully completed within PE's organization during last 5 years
ii) Total Value of works contract successfully completed within PE's organization during last 5 years
iii) Total Value of on-going works and current commitment under all PE's organization during last 5 years-


User confirmation is required in past performance evaluation in TEC Chairperson's end.


14. Total score will be calculated automatically. Save the price comparison report and complete all other steps up to contract signing.


15. 3 digits after decimal point in price comparison report will displayed.
 

 

The following issues are developed in this release (Latest Version No. 8.1.0):

 

1. “Service Level” notification in procurement web-portal (www.eprocure.gov.bd) is added on HOME Page

 

2. Once the implementing agency verified the previous experience of a winning bidder that data is stored in e-GP system with adequate search option.

 

3. Negative values for salvage work is incorporated in e-GP System

 

4. Provision of re-evaluation of e-tender by the approving authority is added in the system

 

5. TEC chairperson/nominated member finds the comments given by the nominated TEC member after finalization of the Tender Evaluation Report.

 

6. A separate tab is added in e-GP System for reporting procurement performance indicators/ quarterly report (Under Report on HOME Page)

 

7. Provision is created for consolidated report on contract award publications in e-GP System

 

8. Provision is created to generate district-wise report of the member schedule banks

 

9. Performance Security can be released even if contract sign is not completed

 

10. PE user can be added by PE during TOC/POC or TEC/PEC Formation

 

11. During performance security, relevant document upload is mandatory by branch maker

 

12. PE Admin Transfer functionality is incorporated in e-GP System just like as government user functionality

 

 

The following issues are developed in this release (Version No. 8.0.0):

 

1. Tender validity extension module is re-coded in such way that the bidders get response time as specified by the procuring entity complying with the legal provision of the Rule. The provision also ensures that the bidders will receive request for extension of validity before ten (10) of expiring the tender validity.


2. Revision feature is provided for APP and from now PE can revise the approved APP


3. PE can work/edit on previous tender’s document (which was prepared for his earlier tender) for preparing the new tender document; this is also same for re-tendering case.


4. Provisional sums, fixed amount or supplied items from PE etc. with amount is incorporated in the system.


5. In the TER2 (Technical Responsiveness Report), Details information of Experience, Turnover and Liquid Asset can be separately inserted.


6. Performance Monitoring User can view PROMIS Indicator Report.


7. Project Director (PD) Users can view PROMIS Indicator Reports on Project basis.


8. Official estimate cost is shown in words under tender notices TAB


9. A new feature link is added in Homepage to inform implementing agencies and bidder about new release and additional feature.

 

10. At Tender Evaluation part, unit-wise comparison is incorporated to justify front loading & compare with market price.

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